Multi-Branch Petty Cash Management — Reconciled in Real Time.
Stop chasing branch managers for receipts at month-end. PayMint captures every petty-cash voucher the moment it's spent — across every branch, on every device, with full audit trail.
Built for: Multi-location businesses where head office finance is responsible for petty cash across branches they cannot physically visit.
The status quo is broken
What you're probably dealing with today.
Branch managers submit petty cash vouchers in WhatsApp / paper / Excel — head office reconciles manually at month-end
Receipts get lost, photos go missing, totals don't tie out
No way to know if a branch is over-spending until the books close
Audits take days because there's no single source of truth
How PayMint solves it
The features that directly fix this.
One-tap voucher capture (mobile-first)
Branch staff snap the receipt, fill 4 fields, submit. The voucher is in head office's queue in under 5 seconds with a tamper-proof voucher number.
Real-time branch-level dashboard
Head office sees today's, this week's, this month's petty-cash spend per branch — live. Set a threshold per branch; get notified the moment it's breached.
Append-only audit log
Every action — create, edit, approve, reject, delete — is captured with actor UID and timestamp. No one can erase their own history. Audit-ready by design.
Soft-delete safety net
Vouchers are never destroyed on user action — they're tombstoned. Recover from accidental deletes or bad-actor edits with a single click.
“Petty cash across 7 branches reconciled in real time. We see overspend the same day, not at month-end.”
Frequently asked
Questions buyers actually ask.
How does PayMint prevent duplicate or fraudulent petty-cash entries?
Every voucher number is issued by an atomic transaction on a per-branch counter — concurrent submissions cannot collide on the same number. Once a voucher is approved and paid, the number is permanent and visible in every audit log entry. Editing requires elevated permissions and is itself logged.
Can branch staff submit expenses on a basic Android phone?
Yes. PayMint runs in any modern browser and as a lightweight Android APK. We've tested on entry-level phones with 2GB RAM. The voucher capture flow works on 2G/3G networks; image compression is built in so receipts upload even on slow connections.
What if a branch manager submits without head-office approval?
Submission and approval are separate roles. A maker can submit, but the voucher sits in 'pending' state until an authoriser at head office (or the branch's designated approver) explicitly approves it. No payment goes out without approval.
Can we set per-branch monthly petty-cash limits?
Yes. Each branch can have its own monthly cap. The dashboard shows live consumption against the cap, and the system can be configured to require additional approval for any voucher that would push the branch over its limit.
How do we get historic data into PayMint?
We support bulk import from Excel/CSV during onboarding. Most customers migrate the last 3-6 months of historic vouchers so the dashboard has trend data from day one.
See PayMint run your operation.
20-minute live walkthrough. No prep needed. Get a sandbox link the same day.