Fuel Expense Management — Per Branch, Per Vehicle, Per Driver.
Capture every fuel bill the moment it's spent. See real-time fuel cost per branch, identify outliers, and export to Tally without retyping.
Built for: Dealerships, logistics, and fleet operators where fuel is a top-3 expense and leakage is invisible until month-end.
The status quo is broken
What you're probably dealing with today.
Drivers submit paper bills that go missing or get inflated
No way to compare fuel cost per kilometer across vehicles
Branch managers approve without seeing the trend — overspend goes unnoticed
Reconciling fuel bills with vehicle logs is a manual nightmare
How PayMint solves it
The features that directly fix this.
Vehicle-tagged fuel vouchers
Tag every fuel bill with vehicle registration, driver name, odometer reading. Spot the outlier vehicle in seconds.
Per-vehicle dashboards
See cost per km, fill frequency, and month-over-month trend for every vehicle. Identify the truck that's leaking fuel before the auditor does.
Photo-receipt capture
Driver snaps the receipt at the pump; image is auto-compressed and attached to the voucher. Search by date, vehicle, or amount later.
Threshold alerts
Set a per-vehicle weekly fuel cap. The moment it's breached, head office and the branch manager get a real-time alert.
“We caught two vehicles with 30% inflated fuel bills in the first month — paid for the system three times over.”
Frequently asked
Questions buyers actually ask.
Can I link fuel vouchers to specific vehicles?
Yes. Each fuel voucher carries vehicle registration, driver name, odometer reading at fill, and the pump location (optional GPS tag). All searchable and reportable.
Does PayMint compute cost per kilometer automatically?
Yes, when odometer readings are captured. We compute cost-per-km between consecutive fills and flag vehicles whose CPK suddenly changes — early signal of pilferage or maintenance issue.
What if fuel is purchased on a fleet card vs cash?
Both flows are supported. Fleet card transactions can be bulk-imported via CSV; cash purchases get the standard photo-receipt voucher flow. Reports unify them.
Can drivers submit from a basic phone?
Yes. The fuel voucher form is mobile-first and works on entry-level Android phones. Image compression handles 2G/3G uploads gracefully.
How do we prevent driver fraud (e.g., fake receipts)?
Multiple safeguards: (1) Required photo of physical receipt, (2) Required odometer photo, (3) Anomaly detection on cost-per-km, (4) Mandatory branch-manager approval before payment. Every action is in the audit log.
See PayMint run your operation.
20-minute live walkthrough. No prep needed. Get a sandbox link the same day.